Google Groups is used as an archive for communication. Emails may then be sent via this system instead of directly to the members. In this way, sensitive information such as our minutes and articles is securely kept on Google’s servers protected by their security system.
Emails are sent to each member so there is a record. If a user wishes to participate in a conversation online, they will be required to have a Google Account. Sending of emails by non members to the group is not possible.
It is possible however to signup for a google account without requiring a gmail.com id. On the first page, simply say “Use my current email address instead” (see blue bold link below email textbox below).
Lodge websites can be built in wordpress, and that’s how we intend to do them. It is best hosted on our servers @BigRock.in where the hosting charges are subsidized, features are rolled out together and a single login will give access to multiple lodge websites where the Mason is a Member.
We advocate keeping all sensitive information and notices in a Google Group and embedding that in a “Member Area” page. Google will automatically hide its contents from Non Members.
2 emails are created for WM and Secretary and these accounts will have administrator access to the Lodge Website. They can create users, maintain the photo directory (shared only with lodge members), upload photographs of events and write articles on the website that are shared with the public.
Members can advise the Secretary which information (email / phone / occupation etc) are shared with other members. Information on Current and Past Offices is included as well. For instance see The Millennium Lodge No 327.
Plans are being made to put our domain on Google G Suite so that Mailing Lists can be administered simply and email communication becomes simpler. Lodges may opt to have their generic emails on G Suite as well.
We are waiting to develop the idea before seeking permission from RGLSI and GLI to propose this in large scale.